Privacy by Design
Employees
Employers
- ZipID will not retain the employee transaction upon download of a transaction, including the Form I-9 as completed by employee or employer, nor selfie or document images. We believe this information should not be held by a service, but safely on the employer’s own servers as required by law. See here for more information on what a compliant paper or digital retention system is for Form I-9s.
- ZipID will retain an audit trail of your users that adjudicated a Form I-9 for audit purposes.
- ZipID uses encryption for data at standards recommended by the National Institute of Science and Technology.
- ZipID uses homomorphic encryption to pass facial images (selfie and ID image) to the employer in instances where images are required to be maintained by federal law.
- ZipID is SOC2 and FedRamp ready, meaning we have tested and assured our systems meet the highest standards to protect the privacy of your data.
- Employees provide explicit consent before the Form I-9 automated process begins.
- We only acquire and retain Personal Information as required to complete the Form I-9.
- Employees approve that all fields from chosen documents are correct; employers are alerted if an employee changes from data derived directly from an ID.
- Employees may download ZipID transactions securely and privately. ZipID will never see them, nor have access to them once the employer downloads it. ZipID only retains a record that the transaction took place, and when, for the purpose of audit.
- ZipID uses biometric homomorphic encryption to collect and match 1:1 selfie:ID photo to determine a confidence score in face match. Because we use homomorphic encryption, the transaction is completed within the encryption and personal data is not exposed and the biometric data is not retained by ZipID. Images are passed to the employer as required to BE maintained by federal law in certain instances.
- ZipID, Inc will not sell, rent, or trade Personal Information.
- ZipID will delete your data from our servers once we know your employer has successfully received your data.
- ZipID only collects data required by federal law.
- Our third party, who extracts ID data, does not retain your data.
- We encrypt your data end-to-end: at rest, in transit, and the ID images within the transaction.
Our Privacy Practices
Identity First I-9s
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Transformative Tech
Transformative Tech isn’t just about making things faster or easier. It’s technology that creates lasting positive change in people’s lives. It goes beyond convenience and focuses on building a better future.
innovation
We believe in the power of innovation to transform tedious tasks into empowering experiences. We’re revolutionizing the I-9 process to respect your time, energy, and needs.
integrity
We believe trust is built on a foundation of ethical practices and mutuality. That’s why we hold ourselves to the highest standards when designing and implementing I-9 solutions. You can rely on us for accurate, secure, and compliant processes that safeguard your business and your employees’ information.